Why Virtual Phone Numbers for Small Businesses?
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As a small-business owner, you’re never in one place for long. Whether zipping off to a client meeting or traveling for a trade show, you need a way to stay connected while on the go. Virtual phone numbers for small businesses offer that kind of flexibility.
Why Small Businesses Are Switching to Virtual Phone Numbers
As more businesses transition to digital platforms and adopt remote work, many are replacing traditional phone systems with virtual options.
Look Bigger Than You Are
Establishing a multinational presence is not a feat reserved just for large corporations. Businesses of all sizes can secure local phone numbers in their target markets. With a presence in multiple regions, you’ll appear larger, even if your business is still in its infancy.
Work From Anywhere Without Losing Customers
Your virtual number works on any device, allowing you to keep your existing phone and make and receive calls from anywhere. Virtual forwarding allows you to send calls to your preferred device. You’ll always have a way to stay connected with your customers, even if you’re working from another country or traveling.
Stop Mixing Business Calls With Personal Life
Using the same phone number for both business and personal calls can make it difficult to separate work and personal life. Making and receiving calls from your personal number for work also makes you look smaller and less professional.
With a dedicated local number or toll-free number for your business, you can more easily separate your personal and professional lives. It also allows you to keep your personal number private, so you don’t have to reveal personally identifiable information.
The Best VoIP System for Growing Companies
Unlike traditional landlines or private branch exchange systems, a virtual phone system for a small business requires no special equipment. EasyRinger provides everything you need to start and grow your business.
With the Standard Plan, you get forwarding to two numbers, caller ID, voicemail, and other key features. As your business grows, you can upgrade to the Pro Plan, which includes interactive menus and the ability to forward calls to 10 numbers. Check our virtual phone numbers pricing page for more information.
What Virtual Numbers Help You Achieve
Building trust, running lean, and staying agile without tech headaches — these are just a few of the benefits of virtual phone numbers for small businesses. Whether you run a consulting firm, an e-commerce brand, or a local service company, cloud-based phone service could be the key to major growth.
Build Trust With a Local Presence
Having a local business number allows you to establish a presence in the regions and countries where you want to conduct business. Connecting with customers through a local area code enhances trust and confidence in your operations. They’re more likely to answer your calls and texts when the number appears to be coming from a local business.
Never Miss a Call from a Lead Again
Have you ever missed an important business call because you were away from your desk or on another call? Virtual phone numbers for small businesses ensure calls get forwarded to your device or sent to voicemail, keeping you connected on the go.
Save on Overhead Without Sacrificing Functionality
While cost-efficient compared to traditional phone systems, virtual phone systems are nonetheless powerful. EasyRinger’s virtual phone number systems include voicemail, caller ID, short message service (SMS) messaging, and other robust features.
Seamless Setup With Full Control
Because virtual phone numbers work with existing devices, they require no additional hardware investments. With EasyRinger, you’ll simply choose your country and region, select a local number or vanity number, and follow the steps to get set up in minutes. You can then manage all your calling and customer communication needs from your own device or the web dashboard.
Key Features That Matter to Small-Business Owners
The right virtual phone system for small businesses can make a business run more smoothly and improve everyday operations. As you explore virtual phone numbers for small businesses, look for the following features.
Voicemail (With Transcriptions)
As much as you value every call, you and your team can’t always pick up the phone. Virtual voicemail captures incoming voice messages, so you never miss a message. EasyRinger will also convert voicemail messages to text and send the transcriptions to your email, helping you keep a searchable record of important calls.
Smart Call Forwarding
With forwarding, your local number can route all incoming calls and SMS messages to one device. You can also push messages to customers while keeping your personal phone number private. When you want to be off the clock, automatically route calls to voicemail or an interactive menu.
Custom Caller ID
With a custom caller ID, you can display your business name on outgoing calls, even from your cell. This feature enhances brand recognition and call answer rates, as your business appears more trustworthy to potential callers.
Interactive Voice Menus
With an interactive voice menu (IVR), available on EasyRinger’s Pro Plan, you can direct incoming callers to the appropriate party at your organization. This feature is ideal for small teams that need to route calls to various team members. It also helps your business appear organized and enhances the customer experience.
Common Mistakes Other Providers Make (That We Don’t)
Choosing the right business VoIP provider is a big step toward improving your business communications. The wrong one may hinder growth. Watch for the following pitfalls as you compare other providers with EasyRinger.
Feature Overload That Ignores User Intent
Whereas other providers stuff their virtual phone systems with features, EasyRinger focuses on what SMEs actually need. Core features, such as voicemail transcription, call forwarding, local numbers, IVR, and hassle-free setup, deliver value without overwhelming users.
Confusing Pricing Tiers
Virtual phone numbers for small businesses are only cost-efficient if they don’t tack on extra fees. EasyRinger guarantees transparency and affordability, with no hidden costs and transparent monthly pricing starting at just $10 per month.
No Real Support
Other providers sell a plan and disappear. EasyRinger becomes your partner, offering genuine support from people who understand the challenges of small businesses. Recent Trustpilot reviews mention our “very helpful, great service” and “prompt customer service,” with direct replies from the EasyRinger team. If you have a question or concern, we’re always ready to help.
FAQ: Using Virtual Phone Numbers for Your Small Business
Yes, some providers will allow you to port your existing phone number from one service provider to another. Call porting allows you to maintain control of your number if you wish to switch to a virtual provider or use it for business purposes. With EasyRinger, you pay a one-time fee of just $30 to use our porting services, with most requests completed in five to 10 business days.
Yes, it will. The call quality of virtual connections may even surpass that of traditional landlines. With advancements in VoIP technology, audio is typically clear and high-definition. In contrast, analog systems can be prone to interference and distortion.
It all depends on your organization’s needs and goals. A toll-free number is best for businesses with a national or international customer base. If you want to establish a presence in specific countries or regions, you may want to consider a local number. To encourage brand recognition or make your number easy to remember, consider getting a custom vanity number.
No. Virtual numbers for small businesses use VoIP technology to send and receive voice calls and SMS messages. This technology is compatible with existing equipment, including smartphones, laptops, and desktop computers. Getting started is as simple as choosing your virtual phone number and desired plan.
Absolutely. EasyRinger puts you in control, letting you receive calls only when you want them. You can easily set up your hours of operation and enable automated text responses to handle missed calls.